hide beetle-Dermestes spp
small blue silverfish-Lepisma saccharina
woodlice spider-Dysdera crocata
American cockroach-Periplaneta americana
American spider beetle-Mezium americanum
firebrat-Thermobia domestica tracks:
  detail info


Use maps and photos to enhance your pest reporting.

  • Overview
  • More Detail
  • Site Overview
  • Mapping System
  • Data Storage
  • Traps
  • Pests is designed to facilitate the tracking and monitoring of pests (all unwanted insects and small animals) in an institution.

Using an identification system developed and presented by the Integrated Pest Management Working Group (IPMWG). The program’s naming system classifies types of unwanted insects and animals as incidental, indicator, nuisance, pest and predator. The system also enables users to group and sort observations.

Because the most prevalent way of tracking pests is through the use of traps, which vary by style and type, provides a user adjustable data table to track and monitor traps. The program also allows for visual observations that do not include a trap.

In addition to enabling the user to capture and store an image (with citation) of the pest in a database, allows the user to record ecotype -- a valuable piece of data consistent with IPMWG standards

The program enables users to describe the environment where the pest was found, with multiple fields to capture additional environmental data such as damp, dry, wet, drain, to name a few.

Using, an institution can obtain valuable information on areas where pest infestation has occurred. The program uses a compressive system that accurately pinpoints pest location within the institution - incorporating features for naming, images and map tracking.

Some Key Features:

  • Quick Overview feature - know your IPM status with one screen
  • List traps needing inspection and or replacement
  • Track trap lifetime
  • Available as a desktop or net based system
  • Close adherence to the Integrated Pest Management Working Group recommendations
  • Data export utilities
  • Map notes and reporting
  • 3D graphs
  • One Click reporting
  • Ability to add user specific map




The program is based on the idea that the location does not change – on the floor next to the door – never changes. The trap, type of trap, or if there is a trap there at all may change but the location is still – “on the floor next to the door”. references everything it tracks in one form or another to a location.

When identifying a location a good way to start is the answer you would give someone that asks "Where is the trap?". The above example – “on the floor next to the door” – makes many assumptions about your knowledge of which location we are referencing. Unless we are in the room where the trap is, it does not clarify where the location actually is. To do that, we will need a bit more information. You can start from the location and work your way through the location description to clarify where the trap or observation location actually is.


For example let’s use a flat pheromone trap we have serial numbered 2008-1-15-27. I have made the serial number from the date (January 15th, 2008) that I put the trap in and it was the 27th trap installed that day. This system gives each trap a unique identity. This naming convention is only a suggestion; you are not tied to any one kind of naming convention. The next step is to build a question and answer series that will clarify the location of trap 2008-1-15-27:

  • What is its location in the room? - North east corner
  • What is the room called? - Room 52
  • What floor is the room on? - 2nd floor
  • What building is this in? - General Adams Building
  • At which site is the building? - Presidents Campus
  • And What institution is this? - My Demo Museum

We have set the terms LOCATION in the room, the ROOM name, the FLOOR name, the BUILDING name, a SITE name and the INSTITUTION name. Together these construct the LOCATION of trap 2008-1-15-27. The answer to the question “Where is trap 2008-1-15-27 located?” becomes “It is at My Demo Museum, at the Presidents Campus in the General Adams Building, on the 2nd floor in room 52 in the north east corner.” This information is contained in the appropriate tables by the program allowing the program to closely track the location of each trap or observation point.

As well as this information there are other pieces of information that can be added to each trap entry and they will be discussed below. Knowing where the trap was (the location) when the observation was made is the first piece of information needed for tracking.

Next we need to know what was observed. This is the actual “pest” part of the program. Periodically the locations are visited and the traps inspected, changed, reset or replaced. The information from the inspection is then entered into the observation section of the program. The main pieces of information are the name of the pest, the date, the number observed (count), and the pest stage. The stage refers to the life stage of the pest – adult, egg or larva. This forms the base system for pest tracking – knowing what was observed and where it was observed.



After entering your login and password you will be presented with the Overview page. This page presents you with a quick total overview of your pest status based on the most recent observations entered. It will show:


  • Total observations on record
  • The unique pest types that have been observed
  • Counts of pests noted as Pests, Indicators, Predators, Incidentals and Nuisances
  • The traps that have exceeded their lifetime and how overdue they are
  • A list of the traps that are due to be checked and their due date.

In the overview grid the total observations for the entire database is shown along with the observations in the last observation period, the 2nd last period and the 3 last period. The length of the observation periods is use adjustable, the default being 30 days.


The final column has a quick peek direction indicator that shows you if the observation count for each is on an upward, downward or even trend.


The overview is great if you have others collecting and entering the observations you can check this page to get a snapshot of the most recent collections. While in the overview clicking on the icon to the left of each line will display a bar graph of the counts observed. incorporates a mapping system to help in the tracking of the pests. In our implementation you can upload a map in JPEG, GIF, TIFF, PNG or BMP format of most any size. The program will reformat the image to the size needed.

Using the MAPS section of the program you can choose a previously uploaded map or upload a new map.

By default the map is shown in a view mode, small size. There are options for medium and large views. There is also an edit mode.

While in the edit mode you can click on a location on the map and choose an icon from the icon list to be displayed at that location on the map. You can enter a note as well as choose a trap from a drop down trap list. The trap you choose from this list will be the location you can jump to when you click that icon while displaying the map. When you return to view mode and mouse over the icon just entered the note you entered will be displayed along with the option of jumping to the detail of that map location.


The data for the program is stored using relational databases in an SQL format. The product used is chosen depending on the application. Some of the tables are:

Trap Id
Pest Id
Date Inspected
Observation Count
Pest Life Stage
Date Entered
Date Installed
Live in Days
Check Interval
Date Removed
Map Id
Eco Type
Photo ?
Eco Type
Icon Images
Image Exists
Map Id
Icon Id


The trap information is divided into these sections:

Name or serial number. This must be a unique name. It can be letters, numbers or common punctuation. One way is to use the date the trap was installed and an identifier to make it unique if there are more than one trap(s) being installed on a particular day.
Type The kind of trap this is – flat pheromone, hanging, sticky for example.
Photo A photo of the trap can be uploaded. Most any size can be uploaded, it will be resized if needed. The photo can be JPEG, GIF, BMP, TIFF or PNG format.
Site If your institution covers multiple areas or campus’s, enter the name of the campus or area.
Building Name or number of the building.
Floor Name or number of the floor. Can be 1, 2, 3, … or 1st, 2nd, 3rd,… or First, Second, Ground, Basement.
Room Name or other designator of the room. Examples: B-12, A-1, A2, Jackson Room, Gallery, Kitchen.
Area Location within the room. If you were to describe to someone how to find the trap, where in the room would you tell them to look? Examples: North wall, southeast corner, 2nd book shelf on left side.
Map A map can be uploaded showing the traps location. The map can be JPEG, GIF, BMP, TIFF or PNG format. Most any size can be uploaded, the program will reformat the image to a maximum of 1024 pixel width and/or height if needed.

Installed date
Lifetime If applicable the maximum number of days this trap should be service. Not used for all traps. For example a steel mouse can be used until they are damaged. A pheromone trap is only good for the life of the pheromones.
Check Interval How often the trap be checked in days. This may change over the useful life of the trap. During an infestation problem you will most likely want to inspect the trap more often.
Removed The date the trap was removed from service.
This is a free format field that can contain information about trap that will help.




The pest information fields are:

The common name used for this pest. Examples: American Cockroach, Odd Beetle, Larder Beetle.
The scientific name used for this pest, Examples: Propellant americana (Linnaeus), Liposcelis sp., Lyctus brunneus.
This is the risk level that this pest poses. This list was compiled by the Integrated Pest Management Working Group at
Incidental – does not cause damage, but may be food for damaging pests.
Predator – does not do direct damage but indicates that pests that damage may be present – usually the damaging pests can be a food source for the predators.
Indicator – can be an indication of a problem. If this pest is generally found in damp areas it may be an indicator that there is a water problem.
Nuisance – does no damage and not a direct indication of a problem. • Pest – does damage.
This is the type of eco system that this pest was found in. Some of the choices are:
Wet, Damp, Drains, Dry, Humid, Moisture, Mold, Warmth
Order This is the scientific order for this pest.
A photo of the pest can be uploaded. Most any size can be uploaded, it will be resized if needed. The photo can be JPEG, GIF, BMP, TIFF or PNG format. Citation. This is the citation that pertains to the photo. It is displayed when the photo is displayed.
Any additional information you think will help clarify which pest this is or the conditions it prefers or indicates.